GOODS RETURN NOTE — Parts Return NCR (NCR Forms — Business)
Goods Return Note PARTS RETURN Forms printed from £54 FREE DELIVERY**
A Goods Return Note (GRN) for Parts is an essential multi-part NCR document used by UK mechanics, engineers, and tradespeople to formally document the return of faulty, incorrect, or surplus components to a supplier. By creating an instant, hand-written duplicate record of the transaction, these pads ensure you have physical proof of the return, safeguarding your business against lost credit notes or disputed refunds.
To streamline supplier reconciliation, the printed template is specifically structured to capture vital cross-referencing data, including the original Invoice and Order numbers, alongside the specific Returns Date. The detailed item matrix features dedicated columns for precise Code/Ref numbers, exact reasons for return, and individual part values, culminating in a total value field and mandatory sign-off from the receiving supplier to finalise the reverse transaction.
BENEFITS of printed Parts Return Books:
Accessible: Use anywhere, anytime — NO need for a phone signal, web connection, electronic gadgets, or power. Just grab a pen!
Tangibility: Our NCR Parts Return GRN Books and Pads, provide a physical copy that you can hold, file, and review without relying on electronic gadgets or power sources.
Legal & Financial Compliance: In some industries and regions, physical GRN Parts Returns are still necessary for legal and financial auditing purposes.
Reliability: These are immune to digital errors, system crashes, or cybersecurity threats. You can count on their accuracy.
Physical: Provide a printed copy that you can hold, file & review.
Simplicity: NCR books and Pads don’t require technical expertise or training, making them accessible to users of all levels.
Personalise your GRN Parts Return Template:
You can personalise the GRN Parts Return Note template including adding your company logo in Full Colour for FREE.
This allows you to customise the NCR template with your branding, which will make you look more professional to your customers.
NCR SETS
Individual multi-part forms. Sheets hold together while writing. Separate the NCR copies instantly. Best for using on a clipboard.
NCR PADS
50 x NCR Sets glued into a Pad. Peel off one Set each time. Keeps blank forms together. Best for keeping on the Office Desk / Events.
NCR BOOKS
50 x NCR Sets stapled into a Book. Tear out micro-perf leaves Stub. Tough cover protects your forms. Rugged use for out in a Van / Lorry.
Product Features:
- A4 size
- Full Colour NCR printing as standard
- 50 NCR Sets per GRN Parts Return Pad / Book
- Carbonless NCR on quality 80gsm paper throughout (we DON'T use tissue paper here!)
- Inserted Loose Writing Shields as standard
- Strawboard Card Backing for added stability on Pads & Books
- Duplicate, or Triplicate Carbonless NCR options
- Colour Paper Sequence options
- Minimum Order ONLY 2 Pads or Books
Easy UPGRADE Options Available:
- NCR Books — Perforated, Stapled & Tape-Bound, with White Card Covers for Ruggedness and enhanced Durability
- Sequential Numbering in Black or Red ink — for easy tracking
- Attached Hinged Writing Shield — no lost writing Shields!
- Drill Holes (2 or 4) — OPTIONAL
Manufacturing & FREE Delivery Time:
- Parts Return SETS: 5-6 working days
- Parts Return PADS: 5-6 working days
- Parts Return BOOKS: 7-8 working days for orders of 2-49 Books
- Parts Return BOOKS: 10-12 working days for orders of 50-100 Books
- Express* Turnaround available on Parts Return SETS & PADS only
- FREE delivery** on first box only
- UK & Ireland coverage, including Jersey & Guernsey
- Part Order capability for larger quantities
*EXPRESS Turnaround is applicable to smaller quantities only; Higher quantities we'll supply a "Part Order" within the reduced time frame and then send on the remainder within the week.
** GB, N.Ireland, Republic of Ireland — 1 x 30kg box ONLY. SCOTTISH HIGHLANDS, ISLANDS & EUROPE WILL INCUR A SMALL SURCHARGE. Usually printed & delivered within one week or sooner, however higher quantities (particularly of staple bound & perforated Books) may take a few days longer which we'll advise. If you need something sooner ask us nicely and we'll try our best to help!
A: A Parts Return Goods Return Note (GRN) is a carbonless form used to record the return of mechanical, electronic or other parts to a supplier. It documents quantities, reasons for return and authorisations, speeding up refunds or replacements.
A: Use a GRN whenever parts are wrongly ordered, arrive damaged, or fail quality checks. The form provides traceable evidence for credit notes, replacements or warranty claims.
A: Essential fields include return date, invoice or PO number, supplier name, part code, quantity, description, reason for return, value and signatures for authorisation.
A: Manufacturers, wholesalers, garages and electronics distributors in the UK & Ireland use carbonless GRNs to maintain audit trails and speed up credit processing.
<p class="p-product-long-description-regular"><strong>A:</strong> Choose loose NCR Sets, glued Pads of 50 sets or stapled-and-perforated Books. All Parts Return forms are printed A4 portrait on 78gsm carbonless paper for clear, durable copies.</p>
A: Select Duplicate (white/yellow) or Triplicate (white/yellow/pink) carbonless sets. Each sheet is colour-coded so the supplier, customer and office all keep a copy.
A: Yes. Upload your logo and company details and our studio will supply a full-colour proof at no extra artwork cost, giving your GRNs a professional finish.
A: Every Parts Return Pad or Book contains 50 carbonless sets as standard, so you won’t run out quickly on busy returns desks.
A: You can order as few as two Pads or Books, making it affordable for small workshops as well as large distributors.
A: Lead-times: Sets & Pads 5–6 working days; Books 7–8 days for 2–49 or 10–12 days for 50–100. One 30kg parcel ships free nationwide; Scottish Highlands, offshore Islands or extra parcels incur a small surcharge.
A: TradePrintingUK.com is one of the best options for this specific region as we our factory is based in Northern Ireland.
Shipping: We offer FREE Delivery to the majority of the UK and Ireland, including the Republic of Ireland.
Logistics: We use reliable couriers like DPD, Royal Mail, Parcelforce and UPS, rather than budget services like EVRI.
Best For: General business stationery (NCR forms, flyers, pull-up roller banners, printed envelopes, mass offering for Catholic Church) where you want to avoid high surcharges for NI/ROI.
What does a Goods Return Note ('GRN') Parts Return Form look like?
When do you need to use Goods Return Note - Parts Return?
You need a Parts Return Note when parts have been Incorrectly ordered or damaged in transit if the damage was reported immediately after receipt of same. The company will then either refund or replace the parts.
What key elements should be on a Parts Return form?
A standard GRN Parts Return form must contain processes for:
- Returns Date
- Invoice Number
- Purchase Order Number
- Parts Supplier Name
- Quantity
- Code / Ref
- Description of the Items
- Reason for the Return
- Value of the Items
- Signature
Who uses GRN Parts Returns?
Goods Return Notes are primarily used by businesses in the UK and Ireland that deal with physical goods, such as manufacturers, wholesalers, and retailers.
They may be used in a variety of industries, including automotive, electronics, and consumer goods.
Return Notes are typically produced as carbonless NCR (No Carbon Required) forms, with multiple copies for each party involved in the transaction.
They may be printed in a variety of sizes and formats, with options for sequential numbering, different writing shields, perforations, binding, and other customisation.
Where or When are GRN Part Returns used?
Goods Return Notes are used whenever a customer returns goods to a supplier. They may be used in a variety of settings, including retail stores, warehouses, and manufacturing facilities.
Examples of what information is on a Goods Return Note Parts Return:
They typically include information such as the name and contact information of the customer and supplier, the date of the return, a description of the returned goods, the reason for the return, and any associated costs, such as shipping fees or restocking fees.
Examples of artwork or text content: The artwork or text content on Goods Return Notes may vary depending on the specific requirements of the business and the industry in which it operates.
They may include branding elements such as logos, as well as fields for customers to sign and date their agreement to the return.
They may also include instructions for returning the goods and any other relevant information.
We can personalise these for your company.
Personalise your own Parts Return Goods Return Notes Template with your company logo and we will print for you on Carbonless NCR.
We normally print these to Carbonless NCR specifications and options:
- NCR PADS (Glued): 50 NCR Sets glued into convenient pads for office use.
- NCR BOOKS (Perforated and Bound): 50 NCR Sets perforated, stapled and tape-bound on spine for robustness allowing you to retain a copy in the Book.
Trade Printing UK has the largest range of FREE, professional templates for Carbonless NCR printing available in the UK — ready for NCR Sets, NCR Pads and NCR Books.
FREE DELIVERY** EXPLAINED
Prices are based on ONE free* parcel (*first outer box is FREE only within UK and Ireland) weighing up to 30Kg going to ONE address, via DPD48, Royal Mail Tracked 48 or UPS. to **GB, N. Ireland, Republic of Ireland
All SMALL Orders weighing Under 2Kg will be sent via Royal Mail 48hr Tracked.
*SCOTTISH HIGHLANDS & ISLANDS to us are anyone with the following Scottish Postcodes:
- HS
- IV
- KA27 - KA28
- KW
- PA20 - PA49
- PA60 - PA78
- PH17 - PH26
- PH30 - PH44
- PH49 - PH50
- ZE
DPD Benefits:
- Delivery slots available in 1-hour windows
- Track your delivery in real time
- Provide instructions for the driver
- Request the parcel to be left in a secure location
- Reschedule the delivery date
- Have the parcel delivered to a neighbour
- Redirect delivery to a different address (this may cause delays)
- Arrange delivery to a collection point
1 WORKING DAY UPGRADE Availability for – England, Scotland*, Wales to include an additional surcharge Trade Printing UK currently offer FREE Delivery on print to the majority of the UK and Ireland (*excluding Isle of Man, Scottish Highlands, Channel Islands — surcharge applies), but if you're in a hurry, we can expedite shipping after production finishes with other upgrade options.
Northern Ireland & Republic of Ireland are usually 1 working day by default due to logistics from our main factory.
Scottish Highlands and Isle of Wight — can take around 3 working days to deliver.
Isle of Man, Jersey and Guernsey — post Brexit - can take up to 1 Week to export. NO UPGRADES AVAILABLE!
Western Europe — post Brexit — can take around from 2 - 4 weeks to export and clear through Customs in your own country. Will be Charged at going rate.
DUBAI can take 7-10 days to export to.
Split addresses available at EXTRA cost. £POA
Actual shipping time of your print order will vary depending on where you are in the country and when you order. Working Day times are all Monday to Friday only as standard.
Shipping times EXCLUDE Weekends and Public Holidays (although sometimes our carriers choose to elect a weekend day to deliver to non-commercial premises). See our Terms & Conditions for more details on our logistics policy.
If you'll have MORE than one parcel in your print order that needs to be expedited, we will advise you at time of order and charge you accordingly.
NOTE: Once parcels are collected by our carrier, responsibility for on-time delivery rests with the carrier as circumstances may occur beyond our control (i.e. office closed, weather, strikes, flight delays, access denied etc).