What is a Waste Transfer Note?

Duty of Care Waste Transfer Notes ('WTN') allow accurate recording if you produce, transport or manage hazardous waste within a commercial environment and must follow all the rules of the control system set out by the UK government.

These are legally kept on file and accessible for 3 years.

The notes must comply with the legal requirements set out in the Environmental Protection Act 1990 and the Waste (England and Wales) Regulations 2011, including specific information that must be included on the form. Different variants of these exist for Scotland and Northern Ireland, post Windsor Agreement.

They are typically produced as carbonless NCR (No Carbon Required) forms, with multiple copies for each party involved in the waste transfer.

Personalise with your own details and company logo and we will print for you on Carbonless NCR.

What does a Waste Transfer Note look like?

Who uses Waste Transfer Notes?

Duty of Care Waste Transfer Notes are used by anyone who produces, handles, or disposes of waste, including businesses, local authorities, and individuals.

When do you need to use Waste Transfer Notes ('WTN')?

You need a Duty of Care: Waste Transfer Note if you produce, transport or manage hazardous waste within a commercial environment and must follow all the rules of the control system set out by the UK government otherwise you'll be breaking the law and face a fine. This ensures a transparent paper trail from the time waste is produced to ultimately when it's disposed of.

They must then be kept securely for a period of TWO YEARS legally within the UK.

What features do Duty of Care: Waste Transfer Notes have?

A Duty of Care: Waste Transfer Note must legally be completed and signed by the person handing over the waste, plus the person receiving the waste. Information must be on the Waste Transfer Note allowing it to be safely handled and disposed of legitimately within the UK. Prosecution could occur from the British courts if you have mismanaged your waste records.

Duty of Care: Waste Transfer Notes are required for all movements of waste materials within the UK, including:

• Collections from commercial businesses by registered waste carriers
• Movements from one building to another within the same company
• Movements from customer premises, where another company has produced the waste

The Duty of Care Waste Transfer Note must contain:

• Waste Classification Code, also referred to as LoW (List of Waste) or EWC (European Waste Catalogue) code - which are classification codes for common types of waste are in the relevant parts of this guidance
• Name(s) of any specific Substance(s)
• Good description of what the waste actually is
• Whether it’s Hazardous Waste, or POPs waste
• Type of premises or business where this waste was originally produced
• Processes that the waste may have been through, or how it was generated
• Chemical and physical analysis of the waste and its components
• What it is contained or packaged in
• Quantity of waste within that container or packaging
• Time, Date and Place of the waste transfer occurring
• Full details of receiver's licence or exemption
• Full details of carrier's licence and registration number
• In N.Ireland, post-Brexit, special rules apply that a Carrier must also include a Statement of having applied a hierarchy to the waste transfer
• Confirmation that Carrier is legally registered as a carrier of any Waste
• The "SIC" Standard Industry Code of your UK business

How do I fill out a Waste Transfer Note?

A WTN must be completed and signed by both the person handing over the waste and the person receiving it. It must contain enough information about the waste for it to be handled safely and either recovered or disposed of legally. If you do not give enough information and your waste is mismanaged as a result, you could be prosecuted.

The WTN must include:

• Full Description of the waste
• Processes the waste has been through
• How the waste is contained safely
• Exact Quantity of the waste
• Date and place of waste transfer
• Name and address of both parties details of the permit, licence or exemption of the person receiving the waste the licence or registration number of the person handing over the waste, if they have a waste management licence or are a registered carrier of controlled waste
• European Waste Catalogue (EWC) code for your waste
• Standard Industry Code (SIC) of your business

What are the UK Government website links for Duty of Care: Waste Transfer Notes' guidance?

There are different waste transfer rules and guidelines for the four countries within the UK:

• ENGLAND — Controlled Waste Transfer Note guidelines
• SCOTLAND — Controlled Waste Transfer Note guidelines
• WALES — Controlled Waste Transfer Note guidelines
• N. IRELAND — Controlled Waste Transfer Note guidelines

Have you registered as a Waste Carrier?

You must register as a waste carrier if you want to transfer waste regularly.

Apply to the relevant UK Government dept within your country:

• Register here if you live in ENGLAND
• Register here if you live in SCOTLAND
• Register here if you live in WALES
• Register here if you live in N. IRELAND

What is a Waste Producer in UK?

Under Waste Transfer guidelines, a Waste Producer is seen as any person or company whose activities produce waste of any kind.

That can include both Private sector businesses such as shops, offices, factories and tradespeople (e.g. plumbers, electricians, house builders, landscape gardeners, uPVC glaziers) and Public sector services such as UK schools, NHS hospitals and HM prisons), as well as charities, voluntary and local community groups.

If you, or your company carries out a waste operation - of any kind - that changes the nature or composition of the waste, you are regarded as a producer of the waste.

Waste Producers play a key role under UK Duty of Care requirements, as they are in the best position to identify the nature and characteristics of their waste.

What is a Waste Carrier?

Under Waste Transfer guidelines, a Waste Carrier is seen as any person or company who normally and regularly carries, collects or transports waste in the course of any business, or with a view to profit, including those that produce and transport their own created waste such as (usually) builders, plumbers, electricians and landscape gardeners.

What is a Waste Dealer?

Under Waste Transfer guidelines, a Waste Dealer is seen as any person, company or organisation that buys waste with the aim of subsequently selling it (for a profit), including in circumstances where the dealer does not take actual physical possession of the waste.

What is a Waste Broker?

Under Waste Transfer guidelines, a Waste Broker is seen as any person, company or organisation that arranges waste transportation and management of said waste on behalf of a third party, such as organisations contracting out waste collection services e.g. local councils, big supermarkets and other produce-responsibility compliance schemes.

What is a Waste Manager?

Under Waste Transfer guidelines, a Waste Manager is seen as any person involved in the collection, transport, recovery or disposal of Controlled Waste, including the supervision of these operations, any after-care of disposal sites and the relevant actions taken as a either dealer or as a managing broker.

We can customise these for your company

Your print choice of Carbonless NCR Duty of Care: Waste Transfer Note product:

• NCR SETS: Loose Carbonless sheets glued together at top edge
• NCR PADS: 50 NCR Sets Glued into thick Pads. MOST POPULAR CHOICE!
• NCR BOOKS: 50 NCR Sets perforated, stapled and tape-bound on spine for robustness allowing you to retain a copy in the Book.

Trade Printing UK has the largest range of FREE, professional templates for Carbonless NCR printing available in the UK — ready for NCR Sets, NCR Pads and NCR Books.

FREE DELIVERY*

*GB, N. Ireland, Republic of Ireland — 1 x 30kg box ONLY usually using DPD48 or DHL (2-day) service.

*SCOTTISH HIGHLANDS, ISLANDS & EUROPE WILL INCUR A SMALL SURCHARGE
 

Our printing prices are based on ONE free parcel weighing up to 30Kg going to ONE address.

Our print prices also include delivery to ONE address only.

1 day upgrade – England, Scotland*, Wales to include an additional surcharge Trade Printing UK currently offer FREE Delivery on print to the majority of the UK and Ireland (*excluding Isle of Man, Scottish Highlands, Channel Islands — surcharge applies), but if you're in a hurry, we can expedite shipping after production finishes with other upgrade options.
 

Scottish Highlands and Isle of Wight — can take around 3 days to deliver.

Isle of Man, Jersey and Guernsey — post Brexit  - can take around one week to export.

Western Europe — post Brexit  - can take around from 2 - 4 weeks to export and clear through Customs in your own country.

Split addresses available at EXTRA cost. £POA
 

Actual shipping time of your print order will vary depending on where you are in the country and when you order. Working Day times are all Monday to Friday only as standard. These exclude weekends and public holidays (although sometimes our carrriers choose to elect a weekend day to deliver to non-commercial premises). See our Terms & Conditions for more details on our logistics policy.

If you'll have more than one parcel in your print order that needs to be expedited, we will advise you at time of order and charge you accordingly.

NOTE: Once parcels are collected by our carrier, responsibility for on-time delivery rests with the carrier as circumstances may occur beyond our control (i.e. office closed, weather, flight delays, access denied etc).