VARIATION OF ORDER Forms NCR (NCR Forms — Construction)
Variation of Order Forms printed from £48 with FREE DELIVERY**
A Variation of Order form is a legally binding commercial document used by contractors to formally record modifications to an existing construction contract. Printed as a multi-part carbonless NCR form, it creates an instant duplicate financial paper trail when site conditions necessitate unforeseen changes to project scope, materials, or labour timelines.
To satisfy strict change-control procedures under standard JCT and NEC Contracts, the printed template captures the exact description of new works, adjusted material quantities, additional labour time, and the revised financial order total (including VAT). Retaining these completed physical records legally validates the contractor's right to supplementary payment, preventing post-job billing disputes over informal or verbal site instructions.
BENEFITS of Variation of Order forms:
Accessibility: You can use them anywhere, anytime — no need for an internet connection or electronic gadgets. Just grab a pen!
Tangibility: Variation of Order Books and NCR Pads provide a physical copy that you can hold, file, and review without relying on electronic gadgets or power sources.
Legal Compliance: Physical Variation of Order Pads or Books are still necessary for auditing purposes within the UK construction industry.
Reliability: These are immune to digital errors, system crashes, or cybersecurity threats. You can count on their accuracy.
Simplicity: NCR books and pads don’t require technical expertise or training, making them accessible to users of all levels.
Physical: Provide a printed copy that you can hold, file & review.
Personalise your Variation of Order Template:
You can personalise the Variation of Order template for your business, including adding your company logo in Full Colour for FREE.
This allows you to customise the NCR template with your branding, which will make you look more professional to your customers.
NCR SETS
Individual multi-part forms. Sheets hold together while writing. Separate the NCR copies instantly. Best for using on a clipboard.
NCR PADS
50 x NCR Sets glued into a Pad. Peel off one Set each time. Keeps blank forms together. Best for keeping on the Office Desk / Events.
NCR BOOKS
50 x NCR Sets stapled into a Book. Tear out micro-perf leaves Stub. Tough cover protects your forms. Rugged use for out in a Van / Lorry.
Product Features:
- A4 size
- Full Colour NCR printing as standard
- 50 NCR Sets per Carbonless Variation of Order Pad / Book
- Carbonless NCR on quality 80gsm paper throughout (we DON'T use tissue paper here!)
- Duplicate, Triplicate, or 4-part Carbonless NCR options
- Inserted Loose Writing Shields as standard
- Strawboard Card Backing for added stability on Pads & Books
- Colour Paper Sequence options
- Minimum Order ONLY 2 Pads or Books
Easy UPGRADE Options Available:
- NCR Books — Perforated, Stapled & Tape-Bound, with White Card Covers for Ruggedness and enhanced Durability
- Sequential Numbering in Black or Red ink — for easy tracking
- Attached Hinged Writing Shield — no lost writing Shields!
- Drill Holes (2 or 4) — OPTIONAL
Manufacturing & FREE Delivery Time:
- NCR SETS: 5-6 working days
- NCR PADS: 5-6 working days
- NCR BOOKS: 7-8 working days for orders of 2-49 Books
- NCR BOOKS: 10-12 working days for orders of 50-100 Books
- Express* Turnaround available on Variation of Order SETS & PADS only
- FREE delivery** on first box only
- UK & Ireland coverage, including Jersey & Guernsey
- Part Order capability for larger quantities
*EXPRESS Turnaround is applicable to smaller quantities only; Higher quantities we'll supply a "Part Order" within the reduced time frame and then send on the remainder within the week.
** GB, N.Ireland, Republic of Ireland — 1 x 30kg box ONLY. SCOTTISH HIGHLANDS, ISLANDS & EUROPE WILL INCUR A SMALL SURCHARGE. Usually printed & delivered within one week or sooner, however higher quantities (particularly of staple bound & perforated Books) may take a few days longer which we'll advise. If you need something sooner ask us nicely and we'll try our best to help!
A: A Variation of Order form is a carbonless document used to record modifications to existing construction contracts. It ensures clarity by documenting changes in writing, protects against legal claims, and manages project risks, benefitting both contractors and clients in the UK.
A: Choose loose NCR Sets, glued Pads of 50 NCR sets, or stapled-and-perforated NCR Books with card covers. All Variation of Order forms are supplied A4 portrait and printed full colour on durable 78gsm carbonless paper.
A: Select Duplicate (white/yellow), Triplicate (white/yellow/pink), or 4-part (white/blue/yellow/pink) sets to match your workflow. A single-part 120gsm white bond option is also available for archive copies.
A: Yes. Upload your logo and company details and our studio will e-mail a full-colour PDF proof at no extra artwork cost, ensuring every Variation of Order Pad or Book reflects your professional brand.
A: Every Variation of Order Pad or Book contains 50 carbonless sets as standard, providing ample forms for project documentation before re-ordering.
A: You can order as few as two Pads or Books, making printed Variation of Order forms affordable for small contractors and large construction firms alike.
A: Lead-times: Variation of Order Sets and Pads 5–6 working days; Books 7–8 days for 2–49 or 10–12 days for 50–100. One 30kg parcel ships free nationwide; Scottish Highlands, Off-shore Islands or extra parcels incur a small surcharge.
A: Essential fields include site contact name, location of works, contractor's address, date, quantity of materials, detailed list of works, final price, comments section for general notes, and signatures from both parties—ensuring a complete audit trail.
A: Contractors, subcontractors, project managers, and clients in the UK & Ireland construction industry use NCR Variation of Order Books to manage contract changes and maintain transparency where digital tools may be impractical.
A: Printed NCR books work anywhere without power or Wi-Fi, provide instant signed copies for all parties, and are immune to cyber risks or device failures—crucial for legal audits and project management in construction.
A: TradePrintingUK.com is one of the best options for this specific region as we our factory is based in Northern Ireland.
Shipping: We offer FREE Delivery to the majority of the UK and Ireland, including the Republic of Ireland.
Logistics: We use reliable couriers like DPD, Royal Mail, Parcelforce and UPS, rather than budget services like EVRI.
Best For: General business stationery (NCR forms, flyers, pull-up roller banners, printed envelopes, mass offering for Catholic Church) where you want to avoid high surcharges for NI/ROI.
What does a Variation of Order Form look like?
Benefits of using printed Variation of Order Forms?
✓ Improved Order Accuracy: Clearly record changes to orders, minimising mistakes and ensuring everyone is informed.
✓ Enhanced communication: Provide a documented record of order variations for both your business and your customer.
✓ Streamlined internal processes: Facilitate easy distribution of variation details to relevant departments within your company.
✓ Reduced errors: Carbonless Paper copies minimise the risk of errors compared to solely digital amendments.
✓ Environmental benefit: NCR (No Carbon Required) paper eliminates the need for carbon copies, reducing waste.
Who Uses Variation of Order Forms?
✓ Contractors and Subcontractors: These forms are crucial for managing changes during construction projects.
✓ Project Managers: They use Variation of Order forms to track alterations and communicate them effectively.
✓ Clients and Customers: These forms ensure transparency and agreement on modifications.
Main features of TradePrintingUK's Variation of Order template:
✓ Site Contact Name
✓ Location of Works or Site Address
✓ Contractor's Address
✓ Person in Charge and who received the goods
✓ Date
✓ Quantity of Materials
✓ Detailed List of Works and Materials
✓ Time delivered
✓ Final Price of Goods and Materials
✓ Comments Section for writing a general 'VO' report
✓ Signatures of both the person who requested the changes and the Contractor
They could be considered a sub-section of "Site Works" or Site Reports templates for construction, air conditioning, engineering, IT, or aerospace industries, with carbonless NCR being the most efficient way to create a multi-page site report for a building client, or within your construction business.
Where are they used?
- On-Site
- Office and Records
FREE DELIVERY** EXPLAINED
Prices are based on ONE free* parcel (*first outer box is FREE only within UK and Ireland) weighing up to 30Kg going to ONE address, via DPD48, Royal Mail Tracked 48 or UPS. to **GB, N. Ireland, Republic of Ireland
All SMALL Orders weighing Under 2Kg will be sent via Royal Mail 48hr Tracked.
*SCOTTISH HIGHLANDS & ISLANDS to us are anyone with the following Scottish Postcodes:
- HS
- IV
- KA27 - KA28
- KW
- PA20 - PA49
- PA60 - PA78
- PH17 - PH26
- PH30 - PH44
- PH49 - PH50
- ZE
DPD Benefits:
- Delivery slots available in 1-hour windows
- Track your delivery in real time
- Provide instructions for the driver
- Request the parcel to be left in a secure location
- Reschedule the delivery date
- Have the parcel delivered to a neighbour
- Redirect delivery to a different address (this may cause delays)
- Arrange delivery to a collection point
1 WORKING DAY UPGRADE Availability for – England, Scotland*, Wales to include an additional surcharge Trade Printing UK currently offer FREE Delivery on print to the majority of the UK and Ireland (*excluding Isle of Man, Scottish Highlands, Channel Islands — surcharge applies), but if you're in a hurry, we can expedite shipping after production finishes with other upgrade options.
Northern Ireland & Republic of Ireland are usually 1 working day by default due to logistics from our main factory.
Scottish Highlands and Isle of Wight — can take around 3 working days to deliver.
Isle of Man, Jersey and Guernsey — post Brexit - can take up to 1 Week to export. NO UPGRADES AVAILABLE!
Western Europe — post Brexit — can take around from 2 - 4 weeks to export and clear through Customs in your own country. Will be Charged at going rate.
DUBAI can take 7-10 days to export to.
Split addresses available at EXTRA cost. £POA
Actual shipping time of your print order will vary depending on where you are in the country and when you order. Working Day times are all Monday to Friday only as standard.
Shipping times EXCLUDE Weekends and Public Holidays (although sometimes our carriers choose to elect a weekend day to deliver to non-commercial premises). See our Terms & Conditions for more details on our logistics policy.
If you'll have MORE than one parcel in your print order that needs to be expedited, we will advise you at time of order and charge you accordingly.
NOTE: Once parcels are collected by our carrier, responsibility for on-time delivery rests with the carrier as circumstances may occur beyond our control (i.e. office closed, weather, strikes, flight delays, access denied etc).