HOTEL Traffic Lists NCR (NCR Forms — Laundry)
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Hotel TRAFFIC LIST Forms: Personalised from £48 FREE DELIVERY**
A Hotel Traffic List Form is a strict logistical handover document used by hospitality front-desk and housekeeping teams to dispatch bulk laundry and dry-cleaning to external contractors. Printed as a multi-part carbonless NCR form, it creates an instant duplicate audit trail for tracking parcels leaving and returning to the premises.
To enforce strict stock accountability, the printed template captures exact room numbers, specific item descriptions, packaging counts (boxes and hangers), and mandatory collection/delivery signatures. By formally segregating guest and staff laundry requests into a single manifest, these retained physical records streamline contractor billing and prevent disputes over missing hospitality garments.
BENEFITS of Hotel Traffic List Forms
Clear Tracking: A single, consolidated form to manage guest and staff laundry, dry cleaning, and parcels, simplifying daily operations
Clear Accountability: Ensuring a secure chain of custody (with fields for "Collected By" and "Delivered By) while reducing the risk of disputes over lost items.
Custom Branding: The forms usually have your hotel’s logo printed on them, making them look professional to your contractors and showing that your hotel cares about quality.
Easy to Use: Simple for staff to fill out quickly due to consistent data capture and a uniform process. Makes it easy to track items between hotel departments and contracted services.
Use Anywhere: These forms don’t need WiFi, phone apps, or electric, so can be used anywhere in the hotel, from guest rooms, housekeeping trolleys, or within laundry rooms.
Saves Money: Affordable and doesn’t need any special training or expensive hardware or software to use.
Reliable Records: Paper-based NCR forms are safe from computer crashes or errors. They give you accurate records every time.
Audit-Ready: Create a clear paper trail for checking and accounting later. Helps hotels stay organised and avoid mistakes.
Accessible Design: Easy for staff to fill out with a Pen and has a simple layout that everyone can understand without confusion.
Personalise FREE Hotel Traffic List Template
You can personalise the artwork for your FREE Hotel Traffic List template for your Hotel laundry business, including adding your company logo in Full Colour for FREE.
This allows you to customise the NCR template with your branding, making you look more professional to your guests.
NCR SETS
- ✓ Best for On-site use with a Clipboard
- ✓ Pages Glued together as individual, Multi-page NCR Sets
- ✓ Multi-page NCR Sets have either 2 or 3 pages
NCR PADS
- ✓ Best for Office Desk / Eventuse indoors
- ✓ Multi-page NCR Sets Glued together as a peel-off block
- ✓ Multi-page NCR Sets have either 2 or 3 pages
- ✓ NCR Pads contain 50Multi-page NCR Sets
- ✓ Easy to peel off & separate
- ✓ Comes with inserted, loose white Writing Shield
- ✓ Card backing
Product Features:
- A5 size
- Full Colour NCR printing as standard
- 50 NCR Sets per Staff Laundry List Pad
- Carbonless NCR on quality 80gsm paper throughout (we DON'T use tissue paper here!)
- Duplicate or Triplicate Carbonless NCR options
- Colour Paper Sequence options
- Glued or Bound at one edge
- Inserted Loose Writing Shields as standard
- Strawboard Card Back
- Minimum Order ONLY 2 Pads
Easy UPGRADE Options Available:
- Sequential Numbering in Black ink — for easy tracking
- Attached Hinged Writing Shield — no lost writing Shields!
- Drill Holes (x2) — OPTIONAL
Manufacturing & FREE Delivery Time:
- Hotel Laundry List SETS: 5-6 working days
- Hotel Laundry List PADS: 5-6 working days
- FREE delivery** on first box only
- UK & Ireland coverage, including Jersey & Guernsey
- Part Order capability for larger quantities
*EXPRESS Turnaround is applicable to smaller quantities only; Higher quantities we'll supply a "Part Order" within the reduced time frame and then send on the remainder within the week.
** GB, N.Ireland, Republic of Ireland — 1 x 30kg box ONLY. SCOTTISH HIGHLANDS, ISLANDS & EUROPE WILL INCUR A SMALL SURCHARGE. Usually printed & delivered within one week or sooner, however higher quantities (particularly of staple bound & perforated Books) may take a few days longer which we'll advise. If you need something sooner ask us nicely and we'll try our best to help!
A: A Hotel Traffic List pad is a pre-printed daily log sheet for recording hotel laundry and dry cleaning items and parcels for guests and staff, enabling traceable collection and delivery across shifts.
A: It highlights four categories — Guest Dry Cleaning, Guest Laundry, Staff Dry Cleaning, and Staff Laundry — so teams can segment items and workflows clearly.
A: Header fields: 'No. OF PARCELS', 'HOTEL:', and 'DATE:'. The main table columns are: 'No.', 'NAME', 'ROOM No.', 'CHECKED IN BY', 'DESCRIPTION OF ITEMS', 'NO. OF BOXES', 'NO. OF HANGERS', and 'AMOUNT'. Footer fields include: 'COLLECTED BY:', 'DELIVERED BY:', 'DATE:', 'CHECKED BY HOTEL:' (twice for two verifications), and 'SECURITY No. BLUE'.
A: Pads are A4, which gives enough writing space for busy shifts while fitting standard clipboards and desk trays.
A: A 'No.' box for each sheet, a 'SECURITY No. BLUE' field, and signature lines for 'COLLECTED BY', 'DELIVERED BY', and 'CHECKED BY HOTEL' create a clear chain of custody and verification record.
A: Teams get an at-a-glance register of parcels and items, including counts for boxes and hangers, amounts charged, and who checked items in or out, reducing handover errors and missed tasks.
A: Each sheet provides 21 numbered entry lines for individual guests or consignments.
A: The 'No. OF PARCELS' box at the top-left records the total number of parcels logged on the sheet.
A: A designated staff member—typically reception or housekeeping—records their name to confirm intake of items at the point of receipt.
A: Each entry captures a description of items, the number of boxes and hangers, and an 'Amount' column to note charges or values for reconciliation.
A: Dedicated header fields labeled 'HOTEL:' and 'DATE:' allow the property name and the working date to be clearly recorded.
A: Footer lines for 'COLLECTED BY', 'DELIVERED BY', 'DATE', and two 'CHECKED BY HOTEL' confirmations document custody and completion checks.
A: NCR stands for no carbon required and creates instant duplicates or triplicates of each entry without carbon sheets.
A: Typical options are 2-part, 3-part NCR sets for operational and audit copies.
A: Common NCR colours include White, Pink, Yellow or Blue to separate hotel departments or recipients.
A: TradePrintingUK's NCR Pads contains 50 NCR Sets glued together with a rigid backing board, and loose inserted writing shield for easy writing.
A: Sequential numbering is available and can continue from a previous order to maintain an unbroken audit trail.
A: Pads are supplied with a loose inserted writing shield, and Attached Hinged Writing Shields, and Drilling options can be added for additional needs.
A: Yes, reverse-side terms or procedures can be printed to support hotel Standard Operating Procedures, keeping service consistent, safe, efficient, and compliant across shifts and departments.
A: TradePrintingUK.com is one of the best options for this specific region as we our factory is based in Northern Ireland.
Shipping: We offer FREE Delivery to the majority of the UK and Ireland, including the Republic of Ireland.
Logistics: We use reliable couriers like DPD, Royal Mail, Parcelforce and UPS, rather than budget services like EVRI.
Best For: General business stationery (NCR forms, flyers, pull-up roller banners, printed envelopes, mass offering for Catholic Church) where you want to avoid high surcharges for NI/ROI.
How the Form is Used for Guest Laundry and Dry Cleaning
✓ The form is a critical part of the guest laundry and dry cleaning workflow.
✓ When a guest requests a service, a valet runner uses the form to record the guest’s details and room number, verify the number of items, and specify the service type (e.g., regular, rush, or express) and delivery preferences (e.g., folded, or on hangers).
✓ The form then serves as a manifest for the items as they are transported to the hotel's laundry department, in boxes or laundry bags / trolleys, or to an external commercial laundry service contractor.
✓ The document's inclusion of a "Staff Laundry" section also allows hotels to use the same form to manage the laundering of staff uniforms and other internal textiles.
The Traffic Form's Function for Parcel Handling
✓ Multi-purpose design extends to bell desk operations.
✓ Used to document and track the reception of incoming parcels, capturing the recipient's name, room number, the quantity of boxes, and a description of the items.
✓ Crucial for invoicing any package handling fees and for establishing a secure chain of custody.
✓ Clear paper trail from the moment a package arrives until it is delivered.
✓ Ideal for service staff moving constantly between departments.
✓ Helps mitigate disputes and ensures a secure and professional service.
FREE DELIVERY** EXPLAINED
Prices are based on ONE free* parcel (*first outer box is FREE only within UK and Ireland) weighing up to 30Kg going to ONE address, via DPD48, Royal Mail Tracked 48 or UPS. to **GB, N. Ireland, Republic of Ireland
All SMALL Orders weighing Under 2Kg will be sent via Royal Mail 48hr Tracked.
*SCOTTISH HIGHLANDS & ISLANDS to us are anyone with the following Scottish Postcodes:
- HS
- IV
- KA27 - KA28
- KW
- PA20 - PA49
- PA60 - PA78
- PH17 - PH26
- PH30 - PH44
- PH49 - PH50
- ZE
DPD Benefits:
- Delivery slots available in 1-hour windows
- Track your delivery in real time
- Provide instructions for the driver
- Request the parcel to be left in a secure location
- Reschedule the delivery date
- Have the parcel delivered to a neighbour
- Redirect delivery to a different address (this may cause delays)
- Arrange delivery to a collection point
1 WORKING DAY UPGRADE Availability for – England, Scotland*, Wales to include an additional surcharge Trade Printing UK currently offer FREE Delivery on print to the majority of the UK and Ireland (*excluding Isle of Man, Scottish Highlands, Channel Islands — surcharge applies), but if you're in a hurry, we can expedite shipping after production finishes with other upgrade options.
Northern Ireland & Republic of Ireland are usually 1 working day by default due to logistics from our main factory.
Scottish Highlands and Isle of Wight — can take around 3 working days to deliver.
Isle of Man, Jersey and Guernsey — post Brexit - can take up to 1 Week to export. NO UPGRADES AVAILABLE!
Western Europe — post Brexit — can take around from 2 - 4 weeks to export and clear through Customs in your own country. Will be Charged at going rate.
DUBAI can take 7-10 days to export to.
Split addresses available at EXTRA cost. £POA
Actual shipping time of your print order will vary depending on where you are in the country and when you order. Working Day times are all Monday to Friday only as standard.
Shipping times EXCLUDE Weekends and Public Holidays (although sometimes our carriers choose to elect a weekend day to deliver to non-commercial premises). See our Terms & Conditions for more details on our logistics policy.
If you'll have MORE than one parcel in your print order that needs to be expedited, we will advise you at time of order and charge you accordingly.
NOTE: Once parcels are collected by our carrier, responsibility for on-time delivery rests with the carrier as circumstances may occur beyond our control (i.e. office closed, weather, strikes, flight delays, access denied etc).