9 Reasons you should use Invoice Books
9 Reasons you should use Invoice Books
Invoicing is one of the most crucial parts of running a business. It documents business transactions, recording information such as the selling price, transaction tax, discount, date of sale, and a description of the items or services. Invoices are required by businesses for bookkeeping and other uses such as taxation and legal concerns.
Of course, you want to take this opportunity to impress your clients with an invoice that is well-organised and easy to understand. However, many small business owners resort to using generic invoice books to create and manage orders. While using a general invoice book may work, taking advantage of expert custom invoice book printing can be quite useful.
Why You Need Custom Invoice Books
Not only do custom invoice books allow for better documentation and tracking, but many UK and Irish businesses find that personalised invoice pads increase client loyalty and retention too. Here are a few of the most significant advantages of having your own manufactured:
1. Coherent & Neat Invoicing
In the past, carbon paper docket books were frequently untidy compared to modern, carbonless books. They produced a smudged copy when a separate carbon sheet was used excessively.
Luckily, you don't need to worry about that any more as the carbonless NCR paper used to manufacture custom invoice books are readily available in the UK print market online to assist businesses in providing smooth and attractive, customised invoicing.
2. Enhanced Brand Awareness
Custom invoice books are personalised NCR (“No Carbon Required”) books that include your company's information including your company's name and Logo, telephone number(s) and e-mail address. Generally, a table with product item quantity, amount, description, and other product data is also included, but you can customise it according to your business needs.
The result is a fully personalised book, printed in full colour, that acts as your brand ambassador at the times customer enagagement with sales and beyond. Having distinctive graphics, unique colours and slogans will keep your business at the forefront of your customers' minds, eventually leading to a solid, recognisable, distinguishable brand at all points of customer contact.
3. Competitive Edge in the Market
Personalising invoicing or receipt books can set your company apart from competitors who still use generic, off-the-shelf designs.
Don't pass up this chance to earn some new customers. A good business logo design and professional invoicing style provide a positive first impression to new consumers, which can lead to repeat purchases and client loyalty. We’d definitely advise you consider including your website and social media within the layout to enhance your chances of receiving more leads and online visibility throughout your marketing channels.
4. Quick & Easy, Instant Invoicing of your Bills to customers
Creating and issuing invoices becomes many times faster with customised NCR books, as it makes order processing of customer orders more exact and efficient, especially if your staff have a large number of orders to get through.
You also have the option of selecting the best layout and custom text fields to your precise business model, easily changing the artwork's layout (especially with online invoice templates) to meet your unique demands to ensure quicker and easier record keeping. For example, you can make sure you have enough room for the essential invoice data and that the fields and layout design are correct.
This saves time when issuing an invoice, as following a generalised, one-for-all layout could be tedious for you and your staff. Quick invoicing and processing will ultimately increase customer satisfaction, leading to better customer relationships and more business over time hopefully.
5. On-the-Go Invoices and Receipts
Invoice books that you’ve customised are easily accessible and allow you to move about. Writing receipts is a crucial chore if you have a multi-location firm, or if your staff are always on the go. However, carrying invoice pads or books in your company vans, lorries or company vehicles can solve many of your potential billing problems as your personnel can invoice on-site.
A similar, personalised receipt book will also allow you or your employees to quickly write and issue receipts to your customers on-site, anywhere, at any time. This way, when they come back to the office, you won't have to bother about posting them a printed copy afterwards adding to your admin time.
6. Really Easy Recordkeeping
We already know that keeping accurate records of all your transactions, products and services is critical. The good news is that maintaining records becomes very convenient as you quickly and simply acquire carbon copies of all your transactions. It also makes it simple to keep track of the items and service information for your staff as well as recording cash payments
This functionality is advantageous to businesses that still take cash payments. If required, you can also keep track of debit or credit card details.
7. Better Paper Quality
While there may be a few exceptions, the majority of generic, off-the-shelf invoices utilise subpar, thin paper, which frequently have a rough and unpleasant feel about them. This may not appear to be significant, yet it sends a clear quality message to your clients.
On the other hand if they're manufactured on smooth, long-lasting, NCR paper, it will make a stronger impression to your clients about your adherence to quality, leading to further sales and transaction. The best quality NCR papers are usually from GiroForm.
8. Legal Matter
As a business owner, you have to deal with all kinds of customers, including those who may cause a variety of problems for companies that can sometimes turn into legal concerns. Sales invoices are proof of a transaction and contain critical information such as selling price, discounts provided, purchase date, and so on, which may be used to counter any fraudulent claims.
Many UK and Irish companies now gather client signatures at the point of sale to verify transaction data, which can demonstrate that the client was aware of key facts such as the services provided, the transaction date, and other specifics. Consequently, personalised invoice pads can save you a lot of trouble down the road.
9. Easy Customisation Solution
Thanks to the state-of-the-art design tools and customisation solutions available online within the UK and Ireland. With invoice book templates that you can tweak within minutes to prepare personalised invoice pads with your own logo, customised text fields, and your all-important business information. You can also optionally print your legal terms on the back of the invoices if required, but this text would have to be supplied by your Solicitor as a Word file to your printing company
Experience Custom Invoice Printing at its best with Trade Printing UK.
Whether you sell branded items, products or provide services, it is imperative to maintain track of invoices for all business transactions. You can add to the advantages of using invoice books in your company by opting for Trade Printing UK’s customised, full colour invoices – at a great price – with their online artwork generator.
They specialise in full-colour, carbonless Invoice Sets, Invoice Pads, and Invoice Books, and also offer the largest range of 100% FREE professional invoice book templates for Carbonless NCR printing. Contact TradePrintingUK today to learn more about their print services.