9 Reasons you should use Invoice Books
9 Reasons you should use Invoice Books
Invoicing is one of the most crucial parts of running a business. It documents business transactions, recording information such as the selling price, transaction tax, discount, date of sale, and a description of the items or services. Invoices are required by businesses for bookkeeping and other uses such as taxation and legal concerns.
Of course, you want to take this opportunity to impress your clients with an invoice that is well-organised and easy to understand. However, many small business owners resort to using generic invoice books to create and manage orders. While using a general invoice book may work, taking advantage of expert custom invoice book printing can be quite useful.
Why You Need Custom Invoice Books
Not only do custom invoice books allow for better documentation and tracking, but many UK and Irish businesses find that personalised invoice pads increase client loyalty and retention. Here are a few of the most significant advantages of having your own customised invoices:
1. Coherent & Neat Invoicing
Traditional carbon paper invoice books can be frequently untidy as compared to carbonless invoice books. They produced a smudged copy when a separate carbon paper was used excessively. Luckily, you don't need to worry about it any more as the carbonless NCR paper in custom invoice books are readily available in the UK print market online to assist businesses in providing smooth and attractive, customised invoicing.
2. Enhanced Brand Awareness
Custom invoice books are personalised NCR (“No Carbon Required”) books that include your company's information. They usually now include your company's name and Logo, phone number(s), e-mail address, nowadays in full colour. Generally, a table with product item quantity, amount, description, and other product data is also included, but you can customise it according to your business needs.
The result is a fully personalised invoice book that acts as your brand ambassador at the times customer enagagement with sales and beyond. Having distinctive graphics, unique colours and slogans will keep your business at the forefront of your customers' minds, eventually leading to a solid, recognisable, distinguishable brand at all points of customer contact.
3. Competitive Edge in the Market
Customised invoice books can set your company apart from competitors who still use generic invoice or receipt books. Your customers can quickly identify your brand due to the outstanding invoice. A customised invoice will set you apart from the rest of your competitors. Clients have been known to select businesses entirely based on their image and branding.
Don't pass up this chance to earn some new customers. A good business logo design and invoice style provide a positive first impression on new consumers, which can lead to repeat purchases and client loyalty. We’d definitely advise you consider including your website and social media on the personalised invoice to enhance your chances of receiving more leads and online visibility throughout your marketing channels.
4. Quick & Easy, Instant Invoicing of your Bills to customers
Creating and issuing invoices becomes many times faster with custom invoice books. There's no need to put a piece of carbon paper between the client's copy and your original copy anymore; those days are long gone in the 1980s. Using bespoke invoice books will also make order processing and invoicing your Bills to customers more exact, especially if you have a large number of orders to get through.
Moreover, customised invoice books mean you have the option of selecting the best layout and custom fields to your precise business model. You can easily change the invoice layout (especially with online invoice templates) to meet your unique demands to ensure quicker and easier recordkeeping. For example, you can make sure you have enough room for the essential invoice data and that the fields and layout design are correct.
This saves time when issuing an invoice, as following a generalised, one-for-all layout could be tedious for you and your staff. Quick invoicing and processing will ultimately increase customer satisfaction, leading to better customer relationships and more business over time hopefully.
5. On-the-Go Invoices and Receipts
Invoice books that you’ve customised are easily accessible and allow you to move about. Writing receipts is a crucial chore if you have a multi-location firm, or if your staff are always on the go. However, carrying invoice pads or books in your vans, lorries or company vehicles can solve many of your potential billing problems as your personnel can invoice on-site.
A similar, personalised receipt book will also allow you or your employees to quickly write and issue receipts to your customers on-site, anywhere, at any time. This way, when they come back to the office, you won't have to bother about posting them a printed copy afterwards adding to your admin time.
6. Really Easy Recordkeeping
We already know that keeping accurate records of all your transactions, products and services is critical. The good news is that maintaining records becomes very convenient with customised invoice books. You can simply acquire carbon copies of all your transactions. It also makes it simple to keep track of the items and service information.
Custom invoice books also make it simple to record cash payments. This functionality is advantageous to businesses that take cash payments. If required, you can also keep track of debit or credit card details.
7. Better Paper Quality
While there may be a few exceptions, the majority of generic invoice books utilise subpar paper. The bills frequently have a rough and unpleasant feel about them. This may not appear to be significant, yet it sends a message to your clients. Many clients will believe your brand doesn't pay attention to detail as much as a competitor with superior invoices.
Custom invoice printing is done on smooth, long-lasting paper. When your consumers receipt your invoice, they will remember you for a long time because most businesses are unconcerned with the quality of information provided on their invoicing. Therefore, a better quality NCR paper will make a strong impression on your clients, which can lead to more sales. The best quality NCR papers are usually from GiroForm.
8. Legal Matter
As a business owner, you have to deal with all kinds of customers, including those who may cause a variety of problems for businesses. These problems can sometimes turn into legal concerns. Sales invoices are proof of transaction and contain critical information such as selling price, discounts provided, purchase date, and so on, which may be used to counter fraudulent claims.
Many UK and Irish companies now gather client signatures at the point of sale to verify transaction data. These signatures can be used to demonstrate that the client was aware of key facts such as the services provided, the transaction date, and other specifics of the transaction. Consequently, personalised invoice pads can save you a lot of trouble down the road.
9. Easy Customisation Solution
Custom invoice book printing is now easier than ever, thanks to the state-of-the-art design tools and customisation solutions available online within the UK and Ireland. With invoice book templates that you can tweak within minutes to prepare personalised invoice pads with your own logo, customised text fields, and your all-important business information. You can also optionally print your legal terms on the back of the invoices if required, but this text would have to be supplied by your Solicitor as a Word file to your printing company
Experience Custom Invoice Printing at its best with Trade Printing UK.
Whether you sell branded items, products or provide services, it is imperative to maintain track of invoices for all business transactions. You can add to the advantages of using invoice books in your company by opting for Trade Printing UK’s customised, full colour invoices – at a great price – with their online artwork generator.
They specialise in full-colour, carbonless Invoice Sets, Invoice Pads, and Invoice Books, and also offer the largest range of 100% FREE professional invoice book templates for Carbonless NCR printing. Contact TradePrintingUK today to learn more about their print services.