What is a Controlled Waste Transfer Note?

Controlled Waste Transfer Notes ('CWTN') documents the legal transfer of specific non-hazardous wastes (like construction debris, certain electrical items, wood) within the UK, promoting responsible disposal and ensuring accountability throughout the waste journey.

These are legally kept on file and accessible for 3 years. They are an essential aspect of waste management in the United Kingdom.

They allow accurate recording if you produce, transport or manage hazardous waste within a commercial environment and must follow all the legal rules of the control system set out by the UK government.

These CWTN's refer to the legal responsibility placed on individuals and organisations to ensure that the transfer of controlled waste is carried out in a safe and environmentally responsible manner.

They are typically produced as carbonless NCR (No Carbon Required) forms, with multiple copies for each party involved in the waste transfer.

The Controlled Notes may also include information about the disposal or treatment of the waste, as well as any hazardous properties of the waste. They may also include guidance and instructions for the safe handling and disposal of the waste.

This duty encompasses various activities, including collection, storage, transportation, and disposal of controlled waste.

When do you need to use Controlled Waste Transfer Notes?

These are required for all movements of Controlled, hazardous waste materials within the UK, including:

• Whenever Controlled waste leaves your business premises
• During collections by authorised waste carriers
• When delivering controlled waste to UK Recycling centres or official landfills
• During temporary waste transfer arrangements e.g. skip hire
• Collections from commercial businesses by registered waste carriers
• Movements from one building to another within the same company
• Movements from a customer's premises, where another company has produced the waste

Who uses Controlled WTNs?

They are used by anyone in the UK who produces, handles, or disposes of controlled waste, including businesses, local authorities, and individuals.

These include construction companies, manufacturing facilities, healthcare providers, businesses in the hospitality sector, and waste carriers transporting Controlled waste between sites.

Each industry has its unique waste management needs, and specialised waste transfer services play a crucial role in meeting these requirements.

What is their purpose?

The purpose of this legislation is to prevent pollution, protect human health, and safeguard the environment from the adverse impacts of improper waste management practices.

What is the DIFFERENCE between a Waste Transfer Note ('WTN') and a Controlled Waste Transfer Note ('CWTN')?

✓ Waste type: CWTNs adhere to stricter Duty of Care regulations compared to standard WTNs.

✓ Regulations: CWTNs adhere to stricter Duty of Care regulations compared to standard WTNs.

✓ Information captured: CWTNs require more detailed waste descriptions and specific disposal information.

Remember: Always confirm if your waste falls under the Controlled waste category before using a CWTN. Incorrect documentation can lead to penalties.

What features do Duty of Care: Controlled Waste Transfer Notes have?

It must legally be completed and signed by the person handing over the waste, plus the person receiving the waste.

Information must be on the Controlled Waste Transfer Note allowing it to be safely handled and disposed of legitimately within the UK. Prosecution could occur from the British courts if you have mismanaged your waste records.

These CWTN forms contain:

• Processes that the waste may have been through
• Good description of what the waste actually is
• What it is contained or packaged in
• Quantity of waste within that container or packaging
• Time, Date and Place of the waste transfer occurring
• Full details of receiver's licence or exemption
• Full details of carrier's licence and registration number
• In N.Ireland, post-Brexit, special rules apply that a Carrier must also include a Statement of having applied a hierarchy to the waste transfer
• Confirmation that Carrier is legally registered as a carrier of Controlled Waste
• The "SIC" Standard Industry Code of your UK business

What are the UK Government website links with official CWTN guidance?

Variations in Controlled waste transfer can be observed within the four regions of the UK. England, Scotland, Wales, and Northern Ireland. Each have their own waste management policies and guidelines, although they operate under the broader framework of UK waste legislation.

These regional differences may include: variations in waste classification, licensing requirements, waste collection systems, and disposal methods.

It is crucial for businesses operating in multiple regions to work with knowledgeable waste transfer specialists like TradePrintingUK, who can navigate the unique requirements and ensure compliance in each location.

There are different waste transfer rules and guidelines for the four countries within the UK:

• ENGLAND — Waste Transfer Consignment Note guidelines
• SCOTLAND — Special Waste Transfer Note guidelines
• WALES — Waste Management guidelines
• N. IRELAND — Consigning Hazardous Waste guidelines

Have you registered as a UK Waste Carrier?

You must register as a waste carrier if you want to transfer waste regularly.

Apply to the relevant UK Government dept within your country:

• Register here if you live in ENGLAND
• Register here if you live in SCOTLAND
• Register here if you live in WALES
• Register here if you live in N. IRELAND

What optional extras are available if I printed these forms with you?

Optional Extras that TradePrintingUK.com have available for enhanced usability are:

✓Attached Hinged Writing Shield (aka 'Wrapover Shield') are a permanently attached White Card option, that you place under the NCR Set you're writing on to prevent the next Set down replicating the current document too. It's convenience of being attached makes sure it doesn't get lost or fall out, unlike a standard inserted writing shield.

✓Drill Holes (either 2 or 4 Holes are available at A4 size) facilitate easy filing and organisation of each report for future reference.

✓Flexible Quantities whether you’re a small construction business or a large enterprise, we’ve got you covered as our electrical forms are available in various print quantities, starting from just 2 Pads or Books (with 50 NCR Sets in each), catering to UK or Irish building businesses of all sizes.

The form's personalisation options, quality printing, and optional extras make it a versatile and professional choice for your company needs.

Choose what way you'd like us to print them:

• NCR SETS: Loose Carbonless sheets glued together at top edge
• NCR PADS: 50 NCR Sets Glued into thick Pads. MOST POPULAR CHOICE!
• NCR BOOKS: 50 NCR Sets perforated, stapled and tape-bound on spine for robustness allowing you to retain a copy in the Book.

Trade Printing UK has the largest range of FREE, professional templates for Carbonless NCR printing available in the UK — ready for NCR Sets, NCR Pads and NCR Books.

FREE DELIVERY*

*GB, N. Ireland, Republic of Ireland — 1 x 30kg box ONLY usually using DPD48 or DHL (2-day) service.

*SCOTTISH HIGHLANDS, ISLANDS & EUROPE WILL INCUR A SMALL SURCHARGE
 

Our printing prices are based on ONE free parcel weighing up to 30Kg going to ONE address.

Our print prices also include delivery to ONE address only.

1 day upgrade – England, Scotland*, Wales to include an additional surcharge Trade Printing UK currently offer FREE Delivery on print to the majority of the UK and Ireland (*excluding Isle of Man, Scottish Highlands, Channel Islands — surcharge applies), but if you're in a hurry, we can expedite shipping after production finishes with other upgrade options.
 

Scottish Highlands and Isle of Wight — can take around 3 days to deliver.

Isle of Man, Jersey and Guernsey — post Brexit  - can take around one week to export.

Western Europe — post Brexit  - can take around from 2 - 4 weeks to export and clear through Customs in your own country.

Split addresses available at EXTRA cost. £POA
 

Actual shipping time of your print order will vary depending on where you are in the country and when you order. Working Day times are all Monday to Friday only as standard. These exclude weekends and public holidays (although sometimes our carrriers choose to elect a weekend day to deliver to non-commercial premises). See our Terms & Conditions for more details on our logistics policy.

If you'll have more than one parcel in your print order that needs to be expedited, we will advise you at time of order and charge you accordingly.

NOTE: Once parcels are collected by our carrier, responsibility for on-time delivery rests with the carrier as circumstances may occur beyond our control (i.e. office closed, weather, flight delays, access denied etc).